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10 quick tips for Zoom

40 minute time restriction?

If you find your meeting shutting down ahead of time, it may be because you are not logged into the Zoom client on your computer. Open your client and sign in with SSO at aarhusuniversity.zoom.us. You will then be redirected to WAYF and to your user account.

The problem can also occur if Zoom is not logged into a licensed account. Try deleting all your browser history and sign in from scratch via WAYF at aarhusuniversity.zoom.us.

Check that you are the host

Has a colleague set up your meeting room? Make sure to check that you the designated host. You can double-check this by finding your name in the participants menu and see if it says host in parentheses next to your name. If you are not a host, you cannot control features like, for example, breakout rooms. 

Use the Whiteboard function

By clicking the green menu button, share screen, you can share a whiteboard on which you can draw and write. Draw with either a mouse or digitizer. You can also connect an iPad via the share screen menu and use it to draw, for example, with an Apple Pencil.

Annotate your PowerPoint

You can write in your PowerPoint in the same way as when you are using the whiteboard function. To make the drawing tools visible, click the Annotate button. If you do not have enough space in your slides, you can insert empty slides as additional whiteboard space.

Screen sharing is also a collaboration tool

The share screen menu allows participants to annotate too. Hence, it can be a useful collaboration tool. On the screen-sharing menu, click More to allow or disable participants’ annotation.

Plan your meetings in Blackboard

By creating meetings directly in Blackboard, you ensure that your students can easily access the meeting room, and you avoid having to send out meeting invitations manually. You can find a Danish video tutorial for creating meetings through Blackboard here. If you accidentally have dated a meeting in the past, the link will not be visible to others once the session has started. Therefore, make sure you have scheduled the meeting correctly.

Avoid Zoomageddon

When creating a meeting room, always make sure that the video and audio input of the participants is switched off from the beginning. This may subsequently be turned on if required. Video creates a sense of closeness but can challenge the connection for those with poor internet. If you have many students in a class, instruct them to turn their microphone on and back off once they have finished talking.

Are you talking to me?

Make sure you edit your display name in your Zoom profile so you do not just appear as your AUID. This is especially important when you do not have your webcam connected or a photo uploaded. The display name is automatically adjusted when you edit your first name and surname.

Use your headset

A playful child, a noisy lawnmower, or an overexcited dog are just some of the sounds that can disturb the audio. If you have headphones with a microphone available, use them when you hold Zoom meetings – the microphones in headsets are often built to discard background noise.

Allow room for chit-chat or activate a waiting room

With Zoom, you can allow participants to access a meeting room before you are present. This is a friendly service if you want participants to be able to small talk a bit before the start of the meeting. If this is not an appropriate option, you can instead create a meeting room with a waiting room connected where participants can wait until you admit them jointly or individually. When you set up your meeting, go to advanced options to enable join before host or enable waiting room.


Find more Zoom guides here:

Contact

The newsletter was edited by Nina Adolfsen. If you have any suggestions or comments, please contact nva@stll.au.dk.

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